(Last Updated On: April 22, 2020)


COmplete guide fleet management software

Are Fleet management software and GPS tracking right for your fleet? Yes, is the answer!

Whatever the size of the fleet, using fleet management software, you could save time and resources.

Let’s dig into the role of fleet management in this fleet management software reviews, and we’ll also go through some of the best fleet management software tracking solutions!

Fleet management is the system used by fleet managers to handle all information about the fleet and assets from procurement to disposal.

It allows the company to keep costs down, improve performance, and enforce compliance throughout the entire fleet process.

What is fleet management software’s purpose?

Every company which uses trucks needs to have a form of professional fleet management software.

It guarantees commercial truck safety while reducing risks involved, improving productivity and efficiency, and maintaining compliance with legislation.

Thus, with various challenges – procurement of vehicles, fuel management, maintenance of trucks, workplace safety, and compliance.

Fleet management should rely on robust vehicle fleet management software systems to ensure its objectives and reduce risks associated with everyday tasks.

What does fleet management software do?

fleet managementFleet management software records all the details about vehicles purchased or leased by your company. It records its specifications, maintenance information, service and parts history, drivers as well as related regulatory documentation.

And this related regulatory documentation includes licenses, taxes, fleet insurance, fuel purchases, operating costs, eliminates all the administrative processes involved, and also makes more sense of everything related to your fleet.

This logistics fleet management software can create reports, warnings, alert, and emails.

Thus, things are only getting faster and more efficient for your company, something that cannot be achieved in the past.

Fleet management gps systems provide the business with unparalleled real-time tracking of all the company assets, making the deployment of the workers involved more productive and more straightforward.

And this helps the fleet manager to accurately measure when the vehicle and driver arrive at their destination as well as how the driver can drive and handle the vehicles.

Integrating the roles of technologies gives a degree of unparalleled control over any company in the past, a way to dynamically operate and maintain their vehicle fleet regardless of size.


Fleet management software can be merged into vehicle telematics and tracking to align driver performance with vehicle performance and specifications; however, the following will be performed at the basic level:

  • Reporting
  • Geofences
  • Vehicle disposal
  • Real-time alerts
  • Vehicle inventory
  • Additional services
  • Vehicle maintenance
  • Pool booking systems
  • Telematics and tracking
  • Insurance management
  • Vehicle cost management
  • Infringement management
  • Extracting data from a vehicle
  • Route planning and scheduling
  • Driver management and licensing

Most vehicles are using a standard Fleet Management System interface to provide vast amounts of data according to what the vehicle does.

And also, some other Management System solutions are using their own proprietary hardware. Measured data may include:

  • Fuel use
  • Engine revs
  • Seatbelt use
  • Engine fluids
  • Journey distance
  • Service intervals
  • Weight on certain axles
  • Gear and clutch operation
  • Vehicle speed (from wheels, and GPS)
  • Rates of deceleration – pedal position and brake operation

Other fleet management software is integrated with Electronic logbooks.

And through this, Time spent driving could be automatically logged, and break time alerts could be set such that the driver does not breach the criteria of working time.

best eld devices

How does a fleet management system work?

No, let look at how does fleet management software work.

GPS is a radio fleet management tracking systems based on satellites. The fleet management systems & technologies were developed and used by the US Defense Department in the early 1970s.

In essence, it utilizes 24 communications satellites to transmit data back to receivers via radio frequencies to determine the exact position and movement of the object.

The GPS receiver will be mounted in the dashboard for the commercial vehicles, typically in the form of a GPS locator beacon.

A GPS is available for all fleet management systems; all of them would have either GPS or GLONASS.

Then the fleet manager can track and monitor the trucks in the fleet, either by accessing the data on a computer or by connecting to the internet at any time during the day or night.

It is possible to manage the GPS information collected by each tracking device in one of two ways.

It is immediately relayed to the tracker device for active trackers via the mobile phone network, which offers a live picture about where the location of the vehicle.

The journey information is registered on the tracker itself with passive trackers and can be retrieved at a later point in time, typically when the vehicle comes back to base.

Trackers will display a vehicle’s speed and direction and its location.

What is the best fleet management software? – Top 5 fleet management software

Now, let look at some of the best fleet management software lists. These fleet management software providers are some of our best picks in our overview of fleet management software.

teletrac navman Teletrac Navman Director

Teletrac Navman Manager is a fleet management program that is used by fleet managers to facilitates real-time vehicle monitoring.

The versatile visibility functions of fleet management software provide essential information like path, traffic, idle cycles, geofencing, and consumption of fuel.

Fleet managers can transfer data to their drivers and dispatchers to provide them with the best routes to use, saving on fuel expense and time spent at work.

The Driver Management tool of Teletrac Navman Director will monitor and report instances of violations of overspeeding, extreme acceleration and braking, cornering, and stop signs.

This functionality helps to ensure drivers adhere to policies and procedures when on their own along their routes, an essential factor in ensuring compliance with internal safety standards and external fleet management software requirements.

The ‘Event Viewer’ helps to ensure that drivers fill in detailed reports or that the software will replay the vehicle’s recorded activities.

Powerful technologies such as these enable fleet managers to address inappropriate driving habits: and drivers are either educated or are forced to leave the company after reports for such acts.

Another function, Vehicle Analytics, allows drivers, along with many other items, to test their vehicles for breaks or lights to guarantee the vehicles are safe to drive.

There is also a fleet management software online module of Director’s Driver Vehicle Inspection Reports (DVIR) to allow drivers to submit their vehicle status reports and maintenance notifications without having to do paperwork.

Also, this relieves drivers from energy-consuming tasks and, therefore more time to focus on their job’s most important part.


The fleet management software pricing of Teletrac Navman Director comes at just $25/ month.

  • Affordable
  • Ease of use
  • Good Customer support
  • Ability to monitor trucks/drivers and Track maintenance
  • Very Basic in what it can do

View Teletrac Full Review here >>


peoplenet eldPeopleNet is a platform for fleet management that provides end-to-end monitoring of fleet efficiency, safety and insurance, travel logging, and navigation routing.

Together with a strict approach to vehicle telematics, the specially made-designed GPS receiver makes PeopleNet a perfect fleet management software for small business to medium-sized companies running some vehicles.

PeopleNet provides much-needed access to relevant important data through professional satellite and wireless provider networks.

And this fleet management software with gps data can be accessed via cloud-based applications, desktop and mobile, or any third-party device with PeopleNet API access arrangements.

PeopleNet tracks all information of your fleet operations. And this data includes fuel consumption, speed, RPM, or idle times.

There is now a Comparative Dashboard for Vehicle Management that enables fleet managers to review all information side by side and click on a set of criteria to get a better insight into fleet management software comparison.

Without any yearly maintenance costs and regular software upgrades, PeopleNet customers continue to compete with the latest technologies.

The platform likewise blends mobility, useful communication tools, and real-time analytics that are steadily gaining recognition for providing significant benchmarks for informed decision-making and software-driven fleet management.


PeopleNet is an innovative system for fleet management with a hefty price tag. In terms of ELD solutions, it has some of the best hardware and cost of installation.

The selling price is roughly $1,200 per vehicle, while the monthly subscription fee is $43.

While most businesses will not warrant such a substantial upfront fleet management software cost, in terms of function, the PeopleNet is worth the investment for large fleets.

  • One of the best full-featured solution in the fleet management software market
  • Great support
  • Familiar to many drivers
  • Expensive
  • Fairly lengthy install process

View PeopleNet Full Review here >>


keep trucking eld KeepTruckin fleet management software is integrated with GPS tracking, dashcams, and ELDs to move the fleet forward.

Use this FMCSA-certified solution to quickly and easily comply with regulations. Also, Fuel tax monitoring and vehicle safety inspections are among the top features of this fleet management solution.

And the comprehensive fleet management software dashboard of KeepTruckin allows you to track the activities of your fleet accurately. Through monitoring unnecessary idling, vehicle safety, and much more, you can reduce costs.

The fleet management software features include the use of trucks and real-time GPS tracking of your fleet.

Also, the video surveillance platform of this fleet management gps software cuts down on accident-related costs and improves driver safety.

Driver scorecards and insightful dashcam are the main features of this fleet management tracking software. Likewise, the company also provides an effortless-to-use driver app that tracks inspections of trucks, HOS, and much more.

Finally, this fleet management software programs solution is a powerful system that monitors all vehicle information and seamlessly integrates with the other fleet management software app.


KeepTruckin offers three pricing plans for the fleet management solution, including $150 Up Front Cost.

The Free Plan comes with Electronic logs, Messaging, and Vehicle inspections features.

Starter Plan cost $20/month (billed annually) And also comes with all features of the Free plan and also includes Alerts, ELD compliance, and GPS tracking.

The Plus Plan costs $30/month (billed annually) and also comes with all features of Free and Starter plans, and also includes Driver scorecards, IFTA fuel tax reporting, Idle time tracking, and Vehicle diagnostics.

  • User-friendly
  • Easy to install
  • Fairly low cost
  • Advanced features
  • Strict contract
  • The dispatch can only edit logs

View KeepTruckin Full Review here >>


omnitracs eld Omnitracs offers a robust range of fleet management services, including analytics tools, fleet management software as a service (SaaS) applications, and advanced commercial fleet designed apps.

This company is a leader in the software field for fleet management, and also its solutions help fleet managers boost performance and profitability.

The mission of Omnitracs is to drive revenue to both local and long-haul business owners, including fleets of all types and sizes.

Worldwide, fleets use their vehicle management solutions to track their activities, safeguard their drivers, and optimize their assets.

Fleet management solutions from Omnitracs help you meet customer demand efficiently and effectively, while fostering compliant, safer driving habits and also enhances driver performance.

Some of the benefits of fleet management software solutions are that it will allow your fleet to plan direct routes, collect and analyze data, and comply with the law.


Pricing is given by a quote for fleet management software solutions from Omnitracs.

  • Intuitive Message Notification
  • Intelligent Voice Interface
  • 1024 x 600 Touch display
  • Web browsing and Wi-Fi
  • Higher up-front cost and too expensive for owner operator
  • Users report that the device is slow

View Omnitracs Full Review here >>

eld electronic logs


Samsara ELD Device Review Samsara is a fleet management web-based software that offers features such as dashboard camera, truck tracking, routing and dispatch, GPS tracking, and much more.

And they are thus helping small business owners and medium-sized fleets to track their vehicle position and control the conduct of drivers as specified in FMCSA and ELD regulations.

As one of the best in the fleet management software industry, the GPS gadget mounted displays the quickest driver routes and provides real-time traffic reports.

It also gathers and transmits information on vehicle performance, and inappropriate stoppages, fuel waste, breakdowns, to back-office managers.

To record the driver’s working hours for ELD requirement and HoS reporting; the software uses the GPS tracker as well as other mounted sensors in the truck.

Samsara offers one subscription license per device a year, which includes comprehensive mobile, email and ticket technical support.

School buses, Delivery vehicles, and trains, vans, and more can use the platform.

Product features include;

  • Documents
  • Maintenance
  • Real-time GPS
  • Wi-Fi hotspot
  • Developer APIs
  • ELD compliance
  • Trailer tracking
  • Reefer monitoring
  • Reporting & alerts
  • Safety & dash cams
  • fleet management routing software & messaging


Pricing of Samsara fleet management software is only accessible by quote. To get a customized price for your fleet needs, you have to contact the company.

  • Comparatively easy to use
  • Modern, intuitive design
  • Plug and Play” hardware
  • Driver app sometimes freezes on a tablet
  • As claimed by some users, it sometimes drops the data connection

View Samsara Full Review here >>

How much does fleet management cost?

The advantages of fleet management software aren’t just about compliance with the law; it will also improve the performance, operation, and safety of a fleet due to its 24/7 real-time data tracking and analytics.

So what is the cost of fleet management software?

For a fleet of 10 vehicles/trucks, a fleet management system would cost about $35 a month, on average, per vehicle or about $3500-$6500 a year.

This cost will vary considerably depending on your business needs; however, it will yield a bang for your buck that will justify your investment in a fleet management solution.

Above everything else, it is helpful to understand how much costs will vary depending on a company’s size and requirements.

The top suppliers of the fleet management system will always tailor their charges to your business needs.

As a result, this may make it more challenging to compare prices – to help, we would suggest using our easy free consultation form and we will help you to find a suitable fleet management system for your business needs.

How does fleet management reduce costs?

Fuel management is among the essential services offered by any fleet management service provider and the best way to save costs.

Below are some of the ways that a fleet management solution helps in reducing costs.

Fuel Management

There are many tremendous cost-saving fleet management software benefits in the form of fuel savings with the ability to control fuel costs and plan efficient routes as well as monitor driver behavior.

In addition, a wide range of fuel cards is provided by many fleet management providers. These cards are a type of payment card intended solely for fuel purchases.

Vehicle Maintenance

maintenance fleet safety Such maintenance changes from provider to provider, but it does provide clients with access to services like 24-hour repair technicians, regular maintenance, repair of the vehicle, inspections, and access to a maintenance and repair center network.

Regular vehicle maintenance inspections can sometimes prove to be very burdensome to businesses operating a large vehicle fleet, but fleet management can significantly reduce these costs.

Fleet Security

Many fleet management systems provide customers with access to vehicle control mechanisms as an enhanced safety function.

These processes in the recovery of stolen vehicles will prove to be enormously beneficial.

In particular, vehicle-based security systems will allow fleet managers to monitor and slowly slow down the speed of a vehicle within their fleet, and ultimately stop it remotely.

This security measure is especially valuable for companies that operate large vehicle fleets as, if they have been stolen, stolen vehicles may cause unnecessary expenses.


Fuel and salaries together contribute to more than half of the operating costs of an average vehicle, and hence the remaining half covers repairs, servicing, inspections of emissions, and other operating expenses.

The cost appears to be significantly increased, however, if a GPS and OBD-equipped telematics system reduce fuel consumption by 15 percent plus overtime by 10-15 percent, vehicle usage and efficiency can come to a different level.

As a result, it makes it much easier for fleet management companies to do more with their fleet size.

And also allow the fleet company to spend less on predictive repair and maintenance activities and paying lower premiums.

Moreover, we have helped many fleets in the U.S. to achieve this result with our consultation services.

Don’t hesitate to fill our free consultation form if you need help in finding the right fleet management solution for your fleet.

Request a Free Consultation

The solution for smart fleet management reduces greenhouse emissions, increases vehicle and driver safety, boosts customer experience, and much more.

Basically, the system will change how you manage your fleets, and also help to cut costs and get more done with less.

Spread the love

Leave a Reply